Physician scheduling software that keeps rest, fairness and coverage in one solve.
Emergency departments, hospitalists and anesthesia groups write their rules as sentences. ShiftPilot builds the month from them, then runs reminders, swaps and coverage on WhatsApp, SMS and email.
Why physician schedules break
- 01
Rest rules collide with coverage
A night followed by a day, three in a row, a weekend after a week of evenings. Each limit is simple alone and impossible to hold together by hand.
- 02
Fairness is measured over months
Weekends, holidays and nights need to balance across the year, not just across one schedule. People notice when they do not.
- 03
Part-time targets are real constraints
FTE percentages and requested shift counts have to come out right at the end of the month, not approximately.
Rules physician groups write
Global rules, per-person rules and per-site rules are all editable sentences. Change a number and the next solve uses it.
Rules as sentences
- At least 11 hours between shifts.hard
- No more than 3 consecutive night shifts.hard
- No day shift the morning after a night shift.hard
- Every shift keeps its minimum coverage, including holidays.hard
- Each person lands within one shift of their FTE target for the month.hard
- Spread weekends and nights evenly across the group.soft
- Honour requested days off whenever coverage allows.soft
- Licensing
- Coverage at 6 sites
- Back-to-back limits
- Weekend fairness
- Opener and closer pairs
- Availability honoured
All 14 hard rules satisfied. 3 soft preferences traded off.
View trade-offs
One solve. No violations.
A constraint solver places the whole period at once, then shows which soft preferences it traded to get there.
Then it runs the month
Requests, reminders, swaps and open shifts all happen where your physicians already are: their phones.
Availability by text
"Off 12 to 14, nights only week 3, no Sundays." Members send availability the way they would tell a colleague, and it lands on the calendar parsed.
WhatsAppReminders that escalate
Reminders go out on the channels people answer. One word confirms. If nobody answers, the escalation your group configures takes over, up to a phone call.
Swaps and open shifts
Members trade, give away or claim open shifts from the app. Every move is checked against rest and coverage rules first; administrators only see the exceptions.
How physician groups switch
- 1
Write down the rules you already follow
Most groups have them in a document, a spreadsheet's colour code, or one scheduler's memory. They become sentences in ShiftPilot.
- 2
Generate a month and compare
The solver produces a month beside your current one. Where it cannot satisfy a rule, it says which, so the rule can be relaxed or coverage adjusted.
- 3
Publish in stages
Administrator draft, member-approved draft, locked final. Reminders and swaps switch on with the final schedule.
Questions before you switch
Short answers about physician groups scheduling in ShiftPilot. Anything else, ask on a demo.
Does ShiftPilot work for emergency departments and hospitalists?
Yes. Emergency, hospitalist, anesthesia and other physician groups configure the same product with their own shift types, rest limits, fairness rules and coverage minimums.
How are part-time physicians and FTE targets handled?
Each person carries a target, and the solver treats it as a rule. The month comes out at the right count, and the schedule shows where each person landed against it.
Can physicians submit requests and availability from their phone?
Yes. Availability arrives as a text message written in plain language and is parsed onto the calendar. Requests, swaps and open shifts work from the mobile app or the web.
What happens when someone does not confirm a shift?
The escalation your group configures takes over: another reminder, an alert to an administrator, then a phone call. Administrators see who has confirmed and when the next step fires.
Your next month, already scheduled.
See ShiftPilot on your own rules and roster. Thirty minutes, no slides.